E-3.3, r. 6.1 - Regulation respecting contracts of the Chief Electoral Officer

Section 27 Disposition versions

2012-09-01

27. In the case of a contract for professional services, the Chief Electoral Officer may make a public call for tenders in two stages in order to award the contract.

In the first stage, the Chief Electoral Officer selects service providers by soliciting only a quality demonstration. The tender documents must indicate whether every selected service provider or only a limited number of them will be invited to take part in the second stage.

The selection committee evaluates the quality of a tender according to the following conditions and procedure:

(1)  if all the selected service providers are invited to take part in the second stage, the quality of a tender is evaluated in accordance with the evaluation conditions set out in Schedule 1, and all the providers who meet at least the minimum quality level are retained;

(2)  if only a limited number of service providers are invited to take part in the second stage, the quality of a tender is evaluated in accordance with the evaluation conditions set out in sections 1 to 7 of Schedule 2, and only those who obtain the highest final scores are retained.

In the second stage, the Chief Electoral Officer invites the selected service providers to submit a tender that includes only a price, or a quality demonstration with or without a price.

If only a price is required, sections 17, 19, 20 and 32 to 34 apply, and where the quality level of a tender is evaluated, sections 18 to 26 and 28 to 30 apply.

Decision 1553-2, s. 27.